Dear Senior ECE Student:

Congratulations on nearing completion of your undergraduate degree! The MSU Registrar requires an official request form be filled out and signed by the ECE Department before you are considered qualified for graduation. The Application for Baccalaureate Degree is due early in the semester prior to the semester in which you intend to graduate: October 1 for Spring graduation, or March 1 for Summer or Fall graduation.

Here are the procedures that must be followed to obtain the proper approvals.

 

  1. You should start by collecting the following forms: 
    1. Get a copy of the departmental degree program flow sheet and/or “Graduation Requirements” checklist form for your major and calendar year from the rack outside the ECE Office (610 Cobleigh Hall), or online from the ECE website: http://ece.montana.edu .
    2. Get a copy of the “Application for Baccalaureate Degree” form from the rack outside the ECE Office, or from the Registrar’s website
      http://www.montana.edu/registrar/Graduation.html .
    3. If you are seeking a Second Major and/or Minor, you need to fill out a separate Application for Baccalaureate Degree or Application for Minor for each credential. 
  2. Log in to DegreeWorks and verify that your Catalog Year, degree(s), minor(s) (if any), are all correctly indicated. If you are in the Honors Program, verify that the Honors portion of the worksheet is also present. If your information is not correct in DegreeWorks, FIRST fill out and submit a Curriculum Change form:  http://www.montana.edu/registrar/Forms.html .
  3. In DegreeWorks, verify that any course substitutions, transfer credits, special exemptions, etc., are correctly shown. If there are any discrepancies, notify your advisor and the ECE Department Head.
  4. Create a Plan in DegreeWorks that shows the final semester of classes you need to take to finish the degree. The ‘plan’ must be named “Final Semester Primary Degree.” If you have a second degree or a minor, create a separate DegreeWorks ‘plan’ for each degree. Students needing assistance with this process can watch videos here: http://www.montana.edu/degreeworks/ .
  5. Make an appointment with your advisor to review the DegreeWorks information, and have your advisor ‘lock’ the ‘plan’ and sign the degree application paper form(s). Do this well before the October 1 or March 1 deadline!
  6. Turn in the paper degree application form(s) to the ECE Department office. If you have a second degree or a minor from a different department, such as a Math minor or a CS minor, bring the corresponding degree application forms to those departments for approval.
  7. Check DegreeWorks to see the approval progress: your advisor, the ECE Certifying Officer, and the Registrar will check the forms for completeness and add corresponding notes to your DegreeWorks record.

 

If any changes to the planned coursework occur after the degree has been certified, contact your advisor, adjust the plan accordingly, and notify the ECE Certifying Officer to update the approval.